Day of Coordination

Initial consultation: Meet to discuss event needs, timelines, and expectations.

Month prior meeting: Review details and collect all necessary info.

Vendor documentation: Create a document to track all vendors and event needs.

Venue layout: Create a detailed floor plan for smooth logistics.

Vendor coordination: Direct and manage all vendors on event day.

Event timeline: Develop and share a precise schedule for the event.

Pick-ups & deliveries: Handle transportation of items if needed.

Rehearsal assistance: Support and coordinate during the rehearsal.

Guest tables setup: Arrange centerpieces and table settings.

Specialty tables: Style and set up miscellaneous tables (gift, memorial, etc.).

Final touch-ups: Ensure decor and details are perfect before guests arrive.

Timeline management: Keep the event on schedule and cue important moments.

Event staff support: Provide extra hands to assist throughout the event.

Full Service Planning

Initial consultation: Meet to discuss event vision, expectations, and timelines.

Vendor documentation: Create a document to track all vendors and event needs.

Action checklist: Outline tasks to complete.

Budget tracking: Assist to ensure expenses stay on track and within budget.

Vendor recommendations: Recommend vendors best suited for your event and budget.

Vendor coordination: Book and arrange vendor meetings.

Contract management: Gather and store signed agreements.

Digital invitations: Create electronic invites using Canva or Greetings Island, or create and manage an e-vite using Hobnob.

RSVP tracking: Monitor guest responses and keep the list updated.

Includes Day-of Coordination: Full-service planning covers all Day-of Coordination services.